Privacy Statement & Data Protection

The journal respects the privacy of authors, reviewers, editors, and readers and is committed to protecting personal data collected through the website and submission system. The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party. Personal information is collected and processed only for legitimate journal operations, including manuscript submission, peer review, editorial decision-making, publication, and official communication.

1) Data Collected

The journal may collect personal data such as:

  • name and email address
  • institutional affiliation and country
  • ORCID iD (if provided)
  • manuscript and submission metadata
  • reviewer reports and recommendations
  • editorial correspondence and decision records

2) Purpose of Processing

Personal data is used for:

  • managing submissions, peer review, and editorial workflows
  • communicating with authors, reviewers, and editors
  • publishing accepted articles and related metadata (e.g., author name, affiliation, ORCID if provided)
  • maintaining journal integrity, audit trails, and records
  • supporting indexing, archiving, preservation, and reporting where required

3) Access and Confidentiality

Access to personal data is restricted to authorized editorial personnel and system administrators required to operate the journal. Reviewer identities and review reports are treated as confidential in accordance with the journal’s peer review policy.

4) Data Retention

The journal retains submission records, editorial correspondence, and peer review history as necessary to:

  • maintain the integrity of the scholarly record
  • support indexing and archiving requirements
  • address publication ethics concerns, corrections, retractions, and investigations

5) Data Sharing

The journal does not sell personal information. Limited data may be shared only when necessary for scholarly communication and publication, including:

  • publication of article metadata for accepted manuscripts
  • distribution of metadata to indexing and archiving services
  • preservation and platform services needed to ensure long-term access

6) Security

Reasonable technical and administrative safeguards are applied to reduce risks of unauthorized access, data loss, or misuse. However, no online system can guarantee absolute security.

7) User Rights and Inquiries

Authors and reviewers may request correction of inaccurate profile information and may raise privacy concerns through the official journal contact email: ethics@grasp-society.com